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Travel booking management

Travel booking management, from confirmation to departure

Once a trip is confirmed, the real work starts. Manage bookings, vouchers, departures and team coordination in one place, with every booking linked to its lead, suppliers and payments.

Pro Plus+Included on Pro Plus and Enterprise Elite. Compare plans
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  • No credit card needed
  • Every feature unlocked in the trial
  • Hindi and English support
Departures · next 7 daysExample
12 Dec · Kerala · Priya S. + 2Vouchers issued · paid
13 Dec · Dubai · Amit K. + 1Balance due ₹67,000
15 Dec · Kashmir · Mehta familyCab assigned · vouchers pending
17 Dec · Bali · Sana M. + 1Flights booked · paid

Why it matters

Confirmed bookings still go wrong without a system

Managing bookings by hand

  • Departures tracked in a diary or spreadsheet
  • Operations finds out about bookings late
  • Vouchers, payments and suppliers in different places
  • Last-minute surprises before departure

Bookings in TripClap CRM

  • Every departure on a calendar
  • Sales and operations on the same record
  • Vouchers, suppliers and payments linked to the booking
  • Clear view of what's ready and what's pending

How it works

How booking management works

  1. Step 1

    Confirm

    The lead is marked as booked, with the itinerary and quote attached.

  2. Step 2

    Arrange services

    Book hotels, flights and transfers using hotel and flight search and your vendor list.

  3. Step 3

    Issue documents

    Issue vouchers and the GST invoice, and collect payments.

  4. Step 4

    Track departures

    See every upcoming departure on the departure calendar.

What you get

Booking management features

Departure calendar

All plans

Every upcoming departure on one calendar, synced with Google Calendar.

Booking vouchers

Pro Plus+

Vouchers for every confirmed booking.

Vendor management

Pro Plus+

Hotels, transporters, guides and activities on record.

Hotel and flight search

Pro Plus+

Search hotels through Google and search and book flights.

Payment schedules

Enterprise Elite

Instalments with due dates for each booking.

Cab and hotel inventory (Beta)

Enterprise Elite

Manage your own fleet and hotel inventory.

Team coordination

All plans

Sales and operations work on the same booking record.

Wallet

All plans

Prepaid credits for paid services such as flight bookings.

AI departure check

All plans

Ask “Who departs in the next 7 days?” and get the list.

Profit per booking

All plans

Payment in and payment out on the lead show the profit on each booking.

Guide

A pre-departure checklist for travel agencies

Most travel complaints come from small things missed before departure. Checking each booking a few days before travel prevents them.

Five days before departure

  • All hotels, transfers and activities reconfirmed with suppliers
  • Flights ticketed and names matching IDs or passports
  • Balance payment received
  • Vouchers issued and sent to the traveller
  • Driver and guide details shared

The day before

  • Pick-up time and place confirmed with the driver and the traveller
  • Emergency contact number shared with the traveller
  • Operations team knows who's travelling tomorrow

The departure calendar and the AI Assistant's “Who departs in the next 7 days?” make it easy to run this checklist every morning.

Who uses it

Booking management for every travel business

Travel agencies

Keep every holiday booking on track from confirmation to return.

Travel CRM for agencies →

Tour operators

Manage group departures, rooming and vouchers across many travellers.

Travel CRM for tour operators →

DMCs

Run ground operations with your own cabs, hotels and suppliers.

Travel CRM for DMCs →
“Game-changer for our agency. Generating quotations and tracking leads is a breeze, with comprehensive reports on leads, bookings and payments.”
Aditya Bothra, Director, Himalayan Travels

FAQ

Booking management questions

What is travel booking management software?

It's software that helps travel businesses manage confirmed trips: services, suppliers, vouchers, payments and departures. In TripClap CRM, bookings stay linked to the original lead and quote.

Which plan includes booking management?

The departure calendar is on every plan. Vouchers, vendors and hotel and flight search are on Pro Plus and above. Payment schedules and cab and hotel inventory are on Enterprise Elite.

Can I book flights from TripClap CRM?

Yes. TripClap CRM includes flight search and a flight bookings module, with a prepaid wallet for paid services.

How do I see upcoming departures?

Use the departure calendar, or ask the AI Assistant “Who departs in the next 7 days?”.

Can I manage my own cabs and hotels?

Yes. Cab and hotel inventory management (Beta) is available on Enterprise Elite.

Related features

Works together with

Booking vouchersVouchers for every confirmed tripSupplier managementHotels, transporters, guides, activitiesPayment collectionRazorpay and Cashfree links, instalmentsItinerary builderDay-by-day itineraries in three designs

See all TripClap CRM features →

Run every booking from one place

Your 7-day free trial runs on Enterprise Elite, so every feature is unlocked. No credit card needed.

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